Upstairs Conference Room (Rogers Free Library) Capacity: 25

Description

Capacity: 20 conference/clasroom-style seating
                 25 theatre-style seating
Size: 18' x 34 '
Tables: 10 movable 5' tables
Chairs: 20 rolling chairs (extra chairs by request only)
Equipment: HDTV with a sound bar
                     HDMI hookup to TV
                     Powerpoint Clicker
                     DVD player by request only
Power outlets, ethernet hookups, & public Wi-Fi available
Accessibility: Wheelchair accessible

NOTE: You are requesting a reservation for the Upstairs Conference Room. If you need the Herreshoff Community room (66 capacity), please click here. If you need a Quiet Study Room (1-8 capacity), please click here.

Below are some general guidelines for use:

• All meetings must be open to the public, at no charge to the attendees.
• Bookings must be approved by administrative staff (this may take several business days).
• Booking requests must be submitted between 14 and 60 days before your meeting.
• A "Check-In" and "Check-Out" of each room is required.
  • Please check in when you arrive, or no later than 15 minutes after the booking start time.
    • Your booking will be automatically cancelled and labeled as a no-show if you do not Check-In. Multiple no-show bookings can lead to a suspension of booking privilages.
  • Check-In & Check-Out can be done via the QR code in the room, or with a staff member at one of the circulation desks.
• Groups are responsible for set up/take down of all tables and chairs used for the meeting. Library staff should not be expected to assist.
• You are responsible for your own clean up. No meals may be prepared or served. No alcoholic beverages are permitted.
• Cancellations can be done via your confirmation email, or by calling us at 401-253-6948 then dialing 0.

For a full list of the meeting room policies, please see our Terms & Conditions.

Our meeting rooms are intended to further the library’s mission of facilitating the free exchange of diverse ideas and information.  The rooms, therefore, are generally reserved for library activities, including programs presented by library staff, by the Friends of Rogers Free Library, and/or other groups affiliated with the library. Whenever the meeting rooms are not being used for library activities, however, they may be available to Groups for civic, cultural, and educational purposes. Meeting Rooms are not available for social gatherings, fundraising, or commercial purposes, except to benefit the Library..

These rooms are not intended to be used for multi-day conferences or as co-working spaces. Due to the numerous requests for Meeting Rooms, continuing and repetitious use of the Meeting Rooms by a single group will be limited. Exceptions may be granted at the discretion of the Library Director or their designee.